SUBS Business Events (“SUBS”, “we” or “us”) are committed to protecting your privacy, including online, and in the transparent use of any information you give us. This Privacy Notice (the “Policy”) sets out what information we may hold about you if you provide it, and how that data will be used. No information will be shared more widely than is set out below unless it is required by law.
Please read this policy carefully to understand our practices regarding your personal data and how we will treat it.
Who we are
SUBS Business Events Ltd, a limited company registered number 10845129, will be what is known as the “data controller” of the personal data you provide to us. You may contact us at the following address:
SUBS Business Events
41 Craven Road
Phone: +44 (0)161 883 0308
Information we collect from you
Unless otherwise agreed with you, we will only collect basic personal data about you which does not include any special information about you (often known as “sensitive personal data”).
This information does, however, includes the likes of your name, job title, business name, industry, phone number(s), email address, social media handles and debit or credit card details (if paying by card).
By submitting your personal information to us, you are confirming that the information you are giving is correct and relates to you.
How we use your information
We will use your personal information to:
- Process your application for membership, application for services, newsletter or information subscription or your application to become a business partner.
- Provide you with the services, resources or information that you asked for.
- Keep in contact with you as a member or business partner, and answer any questions or queries you may have submitted.
- Understand how we can improve our services, the resources or information we send out to you.
- Carry out our obligations arising from any contracts entered into between you and us.
- Notify you about changes to our services.
With your permission, we would like to keep you up-to-date with our latest news, networking and social events, offers and more, by contacting you by email and by using other internet-based digital communications, including social media, plus any similar services or applications as they become available.
Please note that if you consent to being sent our information via email, your data will be shared with and you will be contacted by the third-party organisation MailChimp (https://mailchimp.com/) who adheres to the EU-US Privacy Shield and the Swiss-US Privacy Shield frameworks and who will make this contact on our behalf.
You can change your marketing preferences or unsubscribe at any time by contacting us by email to firstname.lastname@example.org or by clicking the “unsubscribe” link at the bottom of any email. Once you do this, you will no longer receive any emails from us and this will mean that you won’t receive invitations to our events or receive industry legitimate interest information that may be of interest to you.
We will not collect any personal data from you that we do not need in order to provide and oversee the services we have agreed to provide you with.
We will not share any of your personal information with any third parties for any other purposes, unless there is a legal obligation for us to provide them with this.
How and where we store or transfer your information
All information you provide to us is stored on our secure servers in the UK. Please be aware, however, that your information will also be transferred to and stored on cloud-based systems whose servers are located in countries outside the European Economic Area (EEA).
We have taken all reasonable steps to ensure that your information is treated securely. We have ensured that third party service providers who handle or may store data outside the UK or EEA, for example through data servers or relays, adhere to the EU-US Privacy Shield.
How long we keep your information
We only keep your personal information for as long as you are a member or business partner of SUBS, unless we believe in good faith that the law or other regulation requires us to preserve it (for example, because of our obligations to tax authorities or in connection with any anticipated litigation).
If you consent to marketing, the information we use for this purpose will be kept with us until you notify us that you no longer wish to receive this information.
Any other information you provide to us is deleted from our secure servers and any other third-party service providers’ servers where it might be stored once we have completed our contractual obligations towards you.
Links to / from other websites
In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third-party site.
Security precautions in place to protect the loss, misuse or alteration of your information
We are committed to taking all reasonable and appropriate steps to protect the personal information that we hold from misuse, disclosure, alternation, unauthorised access or destruction. We do this by having in place a range of appropriate technical and organisational measures. These include measures to deal with any suspected data breach.
Any sensitive information (such as credit or debit card details) is encrypted and protected with secure server software (SSL) with 128-bit encryption: the industry standard for secure commercial transactions. It encrypts all of your personal information, including credit card number, name, and address, so that it cannot be read as the information travels over the internet. When you are on a secure page, a lock icon will appear on the bottom of web browsers such as Microsoft Internet Explorer. Additionally, our choice of payment provider allows us to never hold your credit card details on our website.
Non-sensitive personal details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. Although we will do our best to protect your personal data, we cannot guarantee the security of any information you transmit to us; any transmission is at your own risk.
Once we have received your information, we will use strict procedures and security features to ensure its security on our systems and try to prevent any unauthorised access, alteration, disclosure or destruction.
Visitors to our website
When you visit http://subsbusinessevents.co.uk we use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the site; where visitors have come to the website from and the pages they visited. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.
Cookies may also be used to track your return visits and to remember your preferences when interacting with the website again.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you may modify your browser setting to decline cookies if you prefer. Without cookies enabled, we can’t guarantee that the website and your experience whilst visiting are as we intended them to be.
What are your rights?
If at any point you believe the information we hold and process on you is incorrect, under the GDPR, you may at any time request a copy of the information we hold on you by contacting us and have it corrected or deleted.
You can also request the erasure of your personal data in any of the specific circumstances set out in Article 17 of the GDPR. If you wish to raise a complaint on how we have handled your personal data, you can contact us to have the matter investigated.
To contact us about any of your rights, please email email@example.com Please provide your full name, phone number and email address when you contact us so we can identify you.
If you are not satisfied with our response or you believe we are processing your personal data not in accordance with the law, you can complain to the Information Commissioner’s Office https://ico.org.uk/
Changes to our privacy notice
We may make changes to this Policy any time. Any changes we may make will be posted on this page.
Any questions or comments about this Policy can be sent to:
SUBS Business Events
41 Craven Road,
Phone: +44 (0)161 883 0308
This Privacy Notice was last updated on 17 May 2018.